Graduation

Information on this page:

About graduation
Intent to convocate
Name/gender changes
Confirmation of degree letter
Wrapping up at the iSchool

About graduation

Graduation is the culmination of a student's successful studies. Information on this page will assist students in making sure that all final stages proceed smoothly.

There are two convocation ceremonies: one in June, and another in November. There is also a third period in March, when degrees are conferred in absentia, i.e., without a ceremony.

November graduation:
All degree requirements completed at the end of the summer session.
March graduation (in absentia):
All degree requirements must be met by the end of the fall session.
June graduation:
All degree requirements must be met by the end of the fall or winter sessions.

Details about graduation and convocation, e.g., ceremony dates and tickets, are available from U of T's Office of Convocation.

Intent to convocate

Students must submit an Intent to Convocate Form during their final session.

Upon submission of this form, the iSchool Student Services department will review the student's program and transcripts, and submit a degree recommendation to the School of Graduate Studies (SGS). Students will receive an email from Student Services, Faculty of Information once the degree recommendation has been sent. (This can take several weeks after the form closes.)
SGS completes a program check, they will FINCA your account record. Tuition fees for the upcoming session will be reversed, and service charges will not be applied. This process too takes several weeks.
.

Part-time students:

For students who have been registered as part-time at any time during their iSchool studies, a balance-of-degree fee may be required. This fee is not charged to the student's account until after their degree recommendation has been processed.

Name/gender changes

The name on the student's diploma will appear as it is recorded in the Student Web Service (ROSI).

Students should review this information in ROSI, and if a change in name, including the addition of a middle name, or gender change is required, get in contact with SGS Student Services at graduate [dot] informationutoronto [dot] ca.

Appropriate documents, such as a Birth Certificate, or Marriage Certificate, will be required.

Name changes must be sent to SGS in February for the June convocation, and in September for the November convocation.

Confirmation of Degree letter

SGS prepares degree confirmation letters for both Master's and PhD students who require them.

Students must have:

Completed all requirements for their program
Had all grades submitted by their professors to the iSchool's Student Services department
Submitted an Intent to Convocate form

To request a letter, fill out an SGS Request for Confirmation of Degree Form, and fax it to SGS at 416-978-0992. There is a $7.00 fee per letter for Master's students. PhD students receive one free letter.

SGS will do a programs and fees check, so all outstanding bills should be paid.

Once the iSchool Student Services department submits the student's degree recommendation, the student will be contacted via University of Toronto email.

Please allow five business days for SGS to process the letter. If the letter is needed urgently, contact convocation [dot] ischoolutoronto [dot] ca with an explanation.

Wrapping up at the iSchool

iSchool network accounts

Access to the iSchool network for students convocating in March and June will terminate some time in August. For those convocating in November, access will cease in December. In preparation, we request that you:

Delete your entry from the iSchool Student Directory
Make back-up copies of files stored on the Faculty of Information servers that you wish to keep
Unsubscribe from any listervs/mailing lists you subscribed to with your UTOR email account
Note that your utoronto email account is only active for two years after you graduate

If you would still like a U of T email address, you can sign up for the alumni email option.

For those students continuing to work on research projects for iSchool faculty after the network account termination date, you are able to request an extension via the Request for Computing Resources Form

After graduation, if you still require building and lab access please contact glen [dot] menziesutoronto [dot] ca (Glen Menzies), Facilities Coordinator.

Returns and retrievals

Return all items you have checked out to avoid fines
Resolve outstanding library fines at the Inforum
Check the lost and found boxes at the Inforum and Student Services for any personal belongings