Intern on Archives and Records Management
Internship Programme at the Joint Inspection Unit (JIU) of the United Nations system in Geneva: Intern on Archives and Records Management in the United Nations.
The JIU, the only independent external oversight body of the United Nations system mandated to conduct evaluations, inspections and investigations system-wide, is currently seeking an intern with a background in Archives and Records Management who can intern for a minimum of four months and a maximum of six months (preferable) starting in mid-October 2012.
Description of general internship duties:
All JIU interns are assigned to one or two review teams on-going projects on the JIU's annual work programme. As part of the team, the Intern will work under the direct supervision of the Evaluation and Inspection Officers in charge of the research and under the guidance of the Inspector(s) heading the review.
All interns undertake tasks in the realm of desk research (desk reviews, review of basic documentation, data collection and analysis) and drafting. This entail an analysis of key issues for each review, including comparative analysis of the work of the 25 participating organizations in the topic area, preparation of interview guides and questionnaires, analysis of survey results, participation in interviews with Geneva-based organizations and video-conferences and drafting of minutes, preparation of analytical charts, graphs, etc.
For interns joining the Unit in the latter half of the year, some may be part of the preparatory team for the Winter Session of the JIU Inspectors when the Annual Programme of Work for the forthcoming year is determined. Related tasks include: research on and validation of proposed topics, liaising with Participating Organizations and other coordinating and oversight bodies of the System and assisting the coordinator of the Programme of Work. Some interns may also be involved in reviewing the follow-up information provided by participating organizations regarding the status of implementation of the recommendations of JIU reports. This involves analysing responses and trends including statistical analysis as well as reviewing any supporting secondary information.
Each Annual Report of the JIU list all reviews undertaken by the Unit over the course of a particular year. Links to reviews undertaken in the past three years are provided below:
General requirements + conditions of the JIU internship program:
- Candidates must be enrolled in a graduate degree program for the duration of their internship;
- For this specific internship, the candidate must be familiar with the latest trends, norms and professional standards in the realm of Archives and Records Management.
- Substantial qualitative and quantitative research skills, preferably at the graduate level;
- Familiarity with web-based research and fluency with MS office products (Word, Excel);
- Fluency in English, including good drafting skills; knowledge of another official UN language, particularly French, is an asset;
- As per UN Secretariat policy, all internships are unpaid and no benefits are provided whatsoever;
- Interns must be willing to commit full-time for the entire duration of their internship. Regular work hours are 9am-6pm Monday-Friday;
- All materials to which interns have access to during the course of their internship is treated as confidential and cannot be shared outside the JIU; subsequently, interns cannot base their Masters/Doctoral thesis on topics that they had worked on as part of their JIU Internship; nor can they use information received for personal publications, blogs etc.
How to Apply
Interested candidates should email the following documents and information to the JIU's internship coordinator:
1) A completed copy of the JIU internship application which can be downloaded from the following webpage: http://www.unjiu.org/en/other.htm
2) A brief cover-letter stating how the candidate's academic/professional background would form a good fit for the JIU internship.
3) A research paper drafted in English (not a collective group paper nor one edited by someone else).
4) The exact period for the candidate is available to intern i.e. starting date and end date (keeping in mind the four month minimum commitmenty requirement);
5) Current contact information (phone, email) including skype id name in case the candidate is selected for an interview.
The abovementioned documents should be emailed to: nchowdhuryunog [dot] ch